Security Profiles Promote Data Integrity
Over the last couple of decades or longer, data has been recognized as a business asset -- a web search for data as asset returns hundreds of millions of articles about its value -- so it should go without saying that data accuracy is imperative.
One measure you can take to protect the integrity of the information within many critical PowerShift files is to add security profiles to user IDs.
A security profile consists of program-specific parameters that control:
- adding and deleting records
- the fields that can be changed
- which field values are displayed
- if an entry in an optional field is mandatory
You can minimize inadvertent data changes by making most fields display-only for most users. And you can enable appropriate users to maintain the fields that they are directly responsible for to improve accuracy and accountability.
The example below illustrates how you might set up Inventory Maintenance (IM) for purchasing: buyers maintain Long description, Buyer and Preferred vendor, but cannot make other changes. "Hiding" the values of other fields makes the more relevant data stand out.
You could apply similar restrictions in setting up Customer Maintenance (CM) for sales managers: allow Sales rep and Sales region to be changed, but set other fields to display only.
Security Profile Maintenance help (displayed when you enter ?XFLDS at any PowerShift menu) describes how to create security profiles. You can set up security profiles for many programs; you can also control access to document print options.
If you have any questions or if you’d like to see the security profile feature in other programs, let us know!